How to Get Your Statement of Results from ETDP SETA: Step-by-Step Guide

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How to Get Your ETDP SETA Statement of Results

If you have completed any skills development training that falls under the Education, Training, and Development Practices Sector Education and Training Authority (ETDP SETA), you will receive a Statement of Results. This is an important document that serves as official proof of the skills, programs, courses, or qualifications you have completed.

This guide provides a step-by-step walkthrough on obtaining your Statement of Results from ETDP SETA, whether through your training provider, the AIMS system, or directly from ETDP SETA.

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Overview of ETDP SETA Statements of Results

The ETDP SETA is responsible for quality assurance and certifying a wide range of education, training, and development programs in South Africa.

When you successfully complete any accredited skills courses, leadership, internships, or full qualifications that are overseen by the ETDP SETA, you are entitled to receive an official Statement of Results.

This statement serves as a certificate and record of all the unit standards, skills programs, and qualifications that you have been found competent in under the ETDP SETA. It shows the exact list of skills you have formally attained.

Having a Statement of Results is important for:

  • Providing proof to employers of your accredited skills training
  • Earning credits towards qualifications and applying for certain occupations
  • Furthering your studies based on recognition of prior learning
  • Accessing potential workplace opportunities and career progression

To get your Statement of Results, you need to follow the correct channels based on where and how you completed your ETDP SETA-accredited training. There are a few options available.

Get Your Statement from Your Skills Development Provider

If you attended training at an accredited Skills Development Provider (SDP) that falls under ETDP SETA, then this SDP should issue you with your Statement of Results once you complete it.

Who is Responsible for Issuing Your Statement?

  • Public colleges – The college will automatically issue Statements of Results to graduates.
  • Private colleges – The college’s examinations department handles issuing of statements.
  • Employer providers – Your company’s training department will provide your statement if they are an accredited SDP.
  • Other accredited providers – The specific department that deals with certification will be responsible.

How to Obtain Your Statement from Your Provider

  • Check who in the organization issues ETDP SETA statements and contact them directly.
  • Inquire about the process, requirements and timeline to obtain your statement.
  • Provide your name, student number, course details and any other info requested.
  • Collect your statement from the provider once ready. This may be in person or electronic.
  • Follow up if you don’t receive it within the indicated timeframe.

Your SDP is typically best positioned to provide your statement promptly if they handled your training and assessment. Being proactive and engaging directly with the right department can help expedite the process.

Get Access through the AIMS System

AIMS stands for the Accredited Independent Monitoring System. This is a digital monitoring system used by the ETDP SETA to oversee the progress of learners undertaking occupational qualifications or skills programs at accredited providers.

If your skills development provider uses AIMS, then you may be able to access your digital statement of results through this system.

How to Get Your Statement via AIMS:

  • Ask your provider if they make use of AIMS for monitoring learners’ results.
  • If they do, inquire whether they can provide you with a copy of your statement through the AIMS system.
  • Provide your learner ID and any other required details for them to access your results.
  • The provider’s AIMS user should then be able to download your statement from the system and furnish you with a copy.
  • Statements downloaded directly via AIMS bear security features and branding.

Using the AIMS system can be a quicker way to obtain your statement if your provider has access. You avoid having to apply directly to ETDP SETA.

Apply Directly to ETDP SETA

If you are struggling to get your Statement of Results from the provider where you completed your training, you can apply directly to ETDP SETA as a last resort.

Here is the step-by-step process to request your statement from the ETDP SETA:

1. Contact ETDP SETA

Go to the ETDP SETA website https://www.etdpseta.org.za and find the contact details for Statement of Results requests. Alternatively, call 011 247 3300.

2. Submit a Formal Request

Address and submit a signed, formal request letter to ETDP SETA via post or email. Provide:

  • Your full names, ID number and contact details
  • The name of your Skills Development Provider where you completed training
  • The qualification name or specific unit standards completed
  • Start and end dates of your training period

3. Attach Supporting Documents

Include certified copies of the following with your request:

  • ID document or passport
  • Any certificates received from your provider
  • Proof of enrollment
  • Proof of payment of course fees
  • Any other evidence related to your training

Having supporting docs will help verify your details.

4. Await Feedback on Your Request

ETDP SETA will process your request and respond via your provided contact details once ready. This can take 6-8 weeks depending on request volumes. Missing information may delay the process.

5. Collect Your Statement of Results

If approved, you can collect your printed Statement of Results from ETDP SETA head office. Alternatively, request it to be emailed or posted to you.

Remember to keep the original secure as it is your only proof of your SETA-accredited training.

Going directly through ETDP SETA should be your last option for getting your statement. But this channel is available if providers are unresponsive.

FAQs on ETDP SETA Statements of Results

How long does it take to get your statement from ETDP SETA?

Turnaround times can vary across providers. Direct ETDP SETA requests take 6-8 weeks on average depending on volumes and completeness of info provided.

Is there a fee to get your statement of results?

Providers may charge nominal admin fees. ETDP SETA directly charges R100 per statement.

What info does the statement contain?

It shows your full names and ID, name of your provider, list of exact unit standards completed, confirmation of competence, SETA branding and security features.

How long is a statement valid for?

ETDP SETA statements do not expire. They remain valid proof of your accredited skills attainment with no time limit.

Can you collect someone else’s statement on their behalf?

Yes, with a certified authorization letter from the person, a copy of their ID and your ID.

I lost my original statement, can I get a replacement?

Yes, you can apply for a certified duplicate from your provider or directly through ETDP SETA at cost.

Are electronic statements valid?

Yes, digitally issued and signed statements hold the same validity as printed statements.

Conclusion

Your ETDP SETA Statement of Results is an important record of your skills achievements that can further your career. By following the right channels, you can access your statement with minimal hassle. Be sure to keep the original safe, as it is your only evidence of competency in those skills. If you have further unanswered questions, don’t hesitate to contact ETDP SETA for assistance.

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